Challenges
- Solve the inefficiency in the management, digitalisation and validation of invoices in the administrative department.
- The Administration is increasingly requesting information from companies in shorter periods of time, which makes traditional means obsolete.
Solutions
Cuatroochenta developed for Pavasal a software approved by the Spanish State Agency of Tax Administration (AEAT) and 100% adapted to the needs of the organisation, called Invoice System. Thanks to the fact that the tool is recognised by the tax authorities, Pavasal does not need to physically store invoices.
Instead, all the information is stored in the cloud, so it can be accessed from anywhere. Furthermore, as it is in the cloud, it protects the data from irrecoverable losses due to natural disasters, theft or accidents in the offices.
Commercialisation of Invoice System to third parties
Proof of the success of the project, Pavasal and Cuatroochenta have joined forces to offer the solution to third parties under the name of Invoice System.
Invoice System is a digitisation software certified by the AEAT, which complies with article 7 of the order eha/962/2007, which establishes the requirements of the digitisation process to be valid against the tax administration and allows the taxpayer to dispense with paper.
Uploading invoices is simple and quick. It can be done by scanning invoices and printed documents, i.e. invoices can be scanned and uploaded directly into the Invoice System or suppliers can be asked to upload the invoice directly into the portal and thus avoid having to print invoices.
“Management that used to take weeks can now be done in a matter of days”
Ana Ribera, transformation department of Pavasal
Results
Pavasal has implemented the tool in a pilot phase in 15 companies of the group, involving 3 suppliers, 120 users and more than 4500 invoices validated in the portal.
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The implementation of Invoice System is saving time and money for Pavasal, a reference construction company in the Valencian Community. A tool that was initially developed by Cuatroochenta as an ad hoc solution, but which has become a marketable software for third parties.
Do you want to know more about Invoice System?
Complete the form and download the commercial presentation.
