The challenge:
Moreover, a significant challenge involved awareness, facilitating, and supporting all internal users at Renfe throughout this transformation process. The aim was to guide all staff through the cultural change associated with the adoption of the new system, ensuring a smooth and successful transition.
Hence, FAMA not only provides the tool but also, in the majority of instances, takes on the role of a user, overseeing the validation and document management of information uploaded by contractors and subcontractors.
«In leveraging the FAMA CAE management tool, we have successfully shone the spotlight on Occupational Risk Prevention and are seeing increased awareness of the preventive culture within the RENFE Group.»
The solution:
The platform provided by the award-winning company (FAMA) serves as a comprehensive management and document validation tool covering social, labor, legal, data protection, and preventive aspects. It is tailored to meet the specific requirements outlined in the special Conditions of corresponding contracts.
This cloud-based software, which can be accessed online, is designed with simplicity in mind and can be adjusted to client requirements. It functions as a user-friendly tool facilitating the management of contracts and installations. It provides insights into the status of each contractor and subcontractor, ensuring the seamless delivery, receipt, and management of all documents essential for each contract.
The results:
1
The tool facilitates the verification and ongoing monitoring of compliance with the necessary documentation at the contract level. This includes considerations for social, labor, legal, data protection, and preventive aspects, as well as specific requirements outlined in the Special Conditions of the corresponding contracts.
2
Achieving increased agility and optimization in contract document management involves several key aspects:
- Centralized management on a single platform
- Document review in 24 hours
- A reduced volume of e-mails and/or calls
3
Comprehensive control of contract and installation information includes:
- Classification by contract, company, territorial scope and start/end dates
- Common information repository
- Monitoring and control reports
- Possibility of more exhaustive and timely monitoring of incidents through the different alerts defined
4
SaaS platform (Software as a Service).
5
Thanks to the flexible APP, we have found it far easier to keep track of contractors and subcontractors and to give them access to the areas where they need to work.
«Thanks to FAMA and its document management and validation platform, we have successfully achieved a more effective and efficient integration of Occupational Risk Prevention within the RENFE Group»
Do you need a tool to help you comply with occupational risk prevention regulations (PRL)?
